Corcoran approves bidding for public works building

City administrator announces retirement

The Corcoran City Council approved letting bids for the public works facility.

The council also heard that city administrator Dan Donahue is planning to retire, approved a new recycling charge, and authorized audio/video upgrades at city hall.



The planning commission voted unanimously to recommend approval of the new 27,395-square-foot public works facility that will be located on the east side of County Rd. 19 just south of County Rd. 10.

“The planning commission had a number of questions about whether or not any sustainable design features were incorporated, how conflicts with the trail users would be addressed, whether the office space within the building is adequate for future staff needs, and why the south portion of the property is not landscaped to screen the southern boundary of the storage area,” planner Kendra Lindahl wrote in her memo to the council. “The commission amended the draft resolution to add a new condition requiring signage, trail striping or some other method of traffic control at the intersection of the new public works driveway and the regional trail.”

She concluded that staff finds standards for the site plan have been met or can be addressed with the changes discussed in the staff report.

The public works base bid includes 12,320 square feet of storage area, 1,790-square-foot wash bay, and 1,440-square-foot mezzanine storage area.

The council unanimously accepted the planning commission’s recommendation to bid for the 10 packages for construction of the building. The next step is to consider awarding the bids, which would take place at the earliest March 28. Construction would start in May.



In further news, city administrator Dan Donahue announced his intentions to retire this year. Donahue said it was his intention to retire at the end of the year, but with so many projects underway he felt it was better to have the new administrator start sooner.

“Were working out a transition plan,” he said. “It will be back on the agenda Feb. 28 with recommendations on a transition period. I’ll also have an agreement with the city to assist in the transition after my retirement.”

The official end date would be Sept. 1, but Donahue said it is likely he would retire with vacation time sooner, possibly in July depending on the new administrator search.

“This person comes in at a very critical time,” he said. “The budget has to be done. Projects are coming up. With all this ready to go, we need to get someone here at the start.



In other action, the council heard a recycling update.

Staff noted the city is in the second year of the three-year contract for recycling services with Randy’s Environmental Services.

The contract started at a cost of $2.95 per month per household. The contract calls for an increase of 10 cents per year for years 2013 and 2014. The city has assessed each residential property $33 per year since 2010.

“With the increase of actual cost and required payment to Randy’s by the city from $35.40 to $36.60, the question is how much should the city be subsidizing for the service?” city administrator Dan Donahue wrote in his report. “Staff recommends that since there has not been increase to residents in three years, that the assessment this year is increased to $34.50.

Donahue also noted that, per the council’s inquiry, there are three options for having yard waste collection service available to residents: contracting with Maple Grove, residents contract with their individual hauler, or for residents to take the yard waste to the Maple Grove facility (any resident can bring their yard waste to this facility, but at a higher cost).

He said it would cost an extra 50 to 75 cents per month for yard waste services.

Donahue recommended authorizing the recycling increase from $33 per year to $34.50, and to decline at this time to contract for yard waste collection.

“Most residents simply would not use the service but rather burn or compost,” he said.

The council accepted staff’s recommendation.



In further matters, the council discussed a proposed upgrade of audio and video in the city hall conference room and council chambers.

Staff obtained a quote from Comp View, which installed all the electronics in city hall and the police hall.

Adding equipment to the conference room  to allow for electronic presentations, teleconferencing and recording would cost $5,525. Replacing the eight-year-old projector in the council chamber would cost $1,559, for a total project cost of $7,084. The council authorized $7,000 in the city budget for audio/video upgrades.

Staff said the Northwest Jaycees Club that uses the conference room would donate $2,000 to be earmarked for the project, meaning the total cost to the city is $5,084.

The council approved the project with the donation from the Jaycees Club.

In other action, the council:

HEARD that staff is still waiting for the Lennar residential developer to submit its public concept for a housing development in southeast Corcoran. Once the concept plan is in place, staff can get started on the feasibility plan for sewer and water.

DISCUSSED basic infrastructure planning for the downtown area that includes the whole downtown and surrounding area. This would be for infrastructure to include transportation, roads and sewer and water. It would map where streets would go and plan for realignment, with input from the county.