School District 885
St. Michael Albertville
Independent School District 885
School Board Minutes
District Office Boardroom — Middle School West, Door A
Dr. James Behle,
Superintendent of Schools
Doug Birk, Chair — Drew Scherber, Treasurer — Gayle Weber, Vice-Chair
Jeanne Holland, Director —
Carol Steffens, Clerk —
Jeff Lindquist, Director
March 3, 2014
The St. Michael-Albertville School Board held a Regular Meeting in the District Office Boardroom — Middle School West, Door A at 7:00PM.
Present: D. Birk, D. Scherber, G. Weber, J. Holland, C. Steffens, J. Lindquist
J. Aanerud, B. Bakeberg, B. Benson, S. Bichler, L. Brown, J. Claseman, B. Driver, W. Hoistad, J. Kelly, A. Merfeld
1. Call to Order
All board members present.
2. Approval of Agenda Items
Board Chair Birk requested the addition of Item 11.A. Representative FitzSimmons.
Lindquist/Steffens. Motion to approve the agenda as amended for Item 11.A. Motion carried.
3. Correction and Approval of Previous Minutes
A. Regular Meeting on Tuesday, February 18, 2014
Weber/Lindquist. Motion to approve the Regular Meeting minutes of February 18, 2014 as presented. Aye: Birk, Holland, Lindquist, Steffens, Weber. Nay: None. Abstain: Scherber.
B. Special (Closed) Meeting on Tuesday, February 18, 2014
Steffens/Weber. Motion to approve the Special (Closed) Meeting minutes of February 18, 2014 as presented. Aye: Birk, Holland, Lindquist, Steffens, Weber. Nay: None. Abstain: Scherber.
A. Persons not on the agenda wishing to address the school board, 5 minutes per individual.
A. Project Phoenix (BYOD) Report
Wayne Hoistad, Technology Director shared a brief video on the 2013-14 Project Phoenix (Bring Your Own Device – BYOD) pilot. Hoistad said that Project Phoenix involves four classes at heac middle school that piloted students bringing their own devices supplemented by district purchased devices (iPads and Chrome Books). Various online and device based applications were used in the classroom as additional instructional tools. Hoistad also reviewed results from staff, stutden and parent surveys. Teachers from the middle school shared Project Phoenix success and challenges with the school board. Statistics on the amount of time devices were used in the classroom, the number of students who used their own devices, equity, instructional uses, and how learning was impacted was also included in the presentation. Through board discussion, the board asked Dr. Behle to provide additional information on financial and infrastructure investments with short and long-term recommendations and a timeline for a future roll-out.
6. Old Business
A. 2014-2015 Budget Update
Dr. Behle continued the budget update from the February 18, 2014 board meeting. Behle provided information on staffing options and financial implications, while reviewing class size information which has been a priority for the School Board. Dr. Behle told the board that for purposes of the budget, he projected the enrollment increase the 2014-2015 school year to be about 60 students and restated that 2014-15 budget revenues have been difficult to determine because of all the changes in the funding formula last session. As a result, an end of the year range comparison between revenues and expenditures ranges from a deficit of $250,000 to a net increase of $460,495. Dr. Behle identified elementary and middle school position reductions, reallocations and increases built into the budget. Behle will be meeting with the High School and the School Board will continue the discussion at the next meeting. The board was in consensus on the elementary and middle school 2014-2015 staffing information as presented to date.
7. New Business
A. Update on Activity Program Website and Action on Policy 905 — Advertising
Dr. Behle said that Activities Director, Brian Benson has been working with coaches and activity and club sponsors on hosting a common website for all athletic, fine arts and club activities.
Behle reported that the benefits of a common website are: parents and community members can more easily access information about all activities on one website; each activity is represented on the website; coach use of the website will provide more meaningful information about activities; enhanced opportunities to brand and promote the school district and its activity programs; cost effective with a one-time cost of $1,200 to set up; and a common website which would facilitate greater oversight of advertising to ensure compliance with the districts advertising policy.
Dr. Behle said currently the advertising links on the STMA webpage are static so that they do not link to outside vendor advertising websites as prohibited by Policy 905. The new website provider will allow for local business advertising and may also have contracts with a national advertiser. While advertising on the proposed site is currently static, in the future the website provider may have national provider contracts that will have direct links to their websites which the district will not be able to make static. If the vendor contracts with national advertisers in the future this product may not meet the intent of board policy. Dr. Behle reported that one common district website for all athletic, fine arts and club would allow for better district oversight. Dr. Behle requested feedback on changing the policy to allow this website, while in the short term; the district would be in compliance.
Lindquist/Holland. Motion to approve a one-time exception of Policy 905 — Advertising with regard to the purposes of establishing a school district common athletic, fine arts and club activity website. Motion carried.
B. Discussion of Scholastic Eligibility Requirements
Dr. Behle reviewed the districts scholastic eligibility requirements language and asked the board to determine if they would like to add a provision for students with an IEP. After discussion, the board requested that Dr. Behle provide a recommendation at the April 7, 2014 board meeting regarding any language changes.
C. Discussion of Online Board Packet
Discussion tabled to 3/17/2014 board meeting.
D. Action on .5 FTE Leave of Absence for STMA-EDMN Local President
Dr. Behle recommended approval of the leave of request for .5 FTE leave for Kevin Crocker, STMA-EDMN Local President for the 2014-2015 school year.
Scherber/Holland. Motion to approve the .5 FTE leave of absence for Kevin Crocker, STMA-EDMN Local President for the 2014-2015 school year. Motion carried.
E. Discussion of Joint Governance Agenda Items
Dr. Behle said that he has school finance on the agenda for the March 31, 2014 Joint Governance meeting and requested that board members contact him with additional items.
8. Consent Agenda
Dr. Behle recognized the end of the school year retirement of Tom Prigge, Middle School East Technology Education and Engineering Teacher. Mr. Prigge has worked in the district for 34 years.
Lindquist/Holland. Motion to approve the Consent Agenda as presented. Motion carried.
A. Claims and Accounts
General Fund (01) $295,171.01
Food Service (02) $58,536.19
Community Service (04)
Trust Fund (08) $500.00
B. Treasurers Report
C. Trip Requests
1. Fore, Mike — High School Boys Varsity Golf trip to Brainerd/Nisswa for Pines Invite 5/20/2014 to 5/21/2014
D. Resignations, Retirements, Terminations, Layoffs
1. Prigge, Thomas (ME) — Technology Education and Engineering Teacher, retirement, effective 6/2/2014
E. Certified Staff Employment
1. Dean, Martha (SE) — Special Education Teacher Long Term Substitute, replacing Natalie Nelson, on or about 3/26/2014 to 6/2/2014
F. Support Staff Employment
1. Bell, Dianne (MW) — Cooks Helper, replacing Nanette Wiley, transferring from Middle School West Cooks Helper 5 days per week and 3.5 hours per day, 5 days per week and 3.75 hours per day, effective 3/3/2014
2. Faulhaber, Sandi (HS) — Special Education Paraprofessional, replacing Patti Yager, transferring from Big Woods Elementary Special Education Paraprofessional, 5 days per week and 6.5 hours per day, effective 2/26/2014
G. Coaches and Extracurricular Staff Employment
1. Amundson, Matthew (HS) — Assistant Varsity Speech Coach, replacing Amy Klug, effective 12/2/2013
2. Sebens, Kaitlin (HS) — Junior Class Advisor, replacing Angela Swanson and Jodee Butkowski, effective 1/2/2014
3. Venaas, Matthew (HS) — Middle School Track and Field Coach, replacing Ryan Canton, effective 3/31/2014
H. Leave of Absence
1. Urai, Janet (BW) — Teacher/Response Paraprofessional, Medical – Employee Medical Leave (non-FMLA), 2/24/2014 to 3/14/2014
I. Consent Agenda Corrections
1. Correction from 2-18-2014 Regular Board Meeting Item 9.D.2 — Resignations, Retirements, Terminations, Layoffs
Eberle, Lynn (CE) — Kids Play Supervisor, retirement, correct retirement date is 5/29/2014, not 4/29/2014
2. Correction from 2/18/2014 Regular Board Meeting Item 9.I.10 — Lane Change
Huggins, Blair (ME) — correct lane change is BA to BA+10, not BA to MA
Donations recently made to the schools in the district were recognized by the board. A list of donations is available in the district office.
10. Information Items
A. Representative FitzSimmons
Board Chair Birk indicated that he was contacted by local officials to support Representative FitzSimmons in a primary. Birk indicated that he would be lend support and stated that he would do this as a private citizen, not connected with his position on the school board.
12. Future Meeting Dates
Monday, March 17, 2014 — Regular Meeting
Monday, March 31, 2014 — Joint Governance Meeting at 6:00 p.m., St. Michael-Albertville Middle School West Media Center
Monday, April 7, 2014 — Regular Meeting
Tuesday, April 22, 2014 — Regular Meeting
Steffens/Holland. Motion to adjourn the meeting at 9:55 p.m. Motion carried.
3/27/14, 3NCT, March 3 Reg Min, 193271