At its Nov. 20 meeting, discussion and action by the Greenfield City Council resulted in a new meeting place for a local scouting group, and contracts regarding accounting and auditing services for the city.
At a previous council meeting Nov. 8, Mike Hoekstra of Boy Scout Pack 490 addressed the council over the possibility of holding troop meetings at the city’s meeting location, Old Town Hall, located on Town Hall Drive.
This was brought back to the council by the city’s administrator, Kathryne McCullum, as an action item and with her recommendation of approval.
Hoekstra took the podium to explain the proposed arrangement as well as how scouting fits into the community, and the benefits of having an active troop available to volunteer for tasks like watering city planted vegetation and keeping roadsides clear of debris among other things.
Hoekstra told the council that the group, scouts and parents, regularly numbered up to 20 and would meet one evening a month at the hall. The focus of the organization includes civic duty, first aid and environment appreciation including camping. The group had been meeting at the school for a nominal fee, and hold larger pack meetings at its sponsoring organization, Our Father’s Luther Church in Rockford. Hoekstra further added that he thought meeting in a municipal venue would be a good fit for the troop in light of its interest in citizenry responsibility.
Mayor Jerry Hertaus suggested that the administrator and Hoekstra discuss a “work in kind” arrangement in lieu of payment for use of the hall.
The “It’s Just Coffee” group, in conjunction with the newly formed Greenfield Historical Society, currently meet at the Town Hall building, which also houses regular city council meetings. The decades old building will now be host to a little past, present and future.
The council unanimously approved the proposal regarding scout meetings at Old Town Hall.
In other news, administrator McCullum presented the council with contract proposals by Abdo, Eick and Meyers (the firm which had performed the city’s annual audit for the last several years), and KDV (the city’s CPA firm).
KDV was hired approximately seven years ago to bring the city’s accounting practices up to date and streamline them, incorporating new software and training staff on how to manage a substantial amount of the work in-house. The city contracts with the firm for hours needed, which has lessened since the initial hire. KDV works with Abdo on the city’s behalf in regard to its annual audit.
Abdo offered a 3-year contract at $18,500 per year (for audits of the years 2012-14), or a single year contract at $18,000. McCullum’s recommendation favored the 3-year contract, citing a history of annual increases and a cost savings to the city.
Hertaus stated that there was an advantage working with a firm that had familiarity with the city.
The council voted unanimously to approve the 3-year contact with Abdo, and to continue with KDV for an additional year.
In other news, Councilor Tom Cook reported that the Pioneer Creek – Lake Sarah Watershed District is moving into the third generation plan of water restoration. He also informed the council of a blockage issue on the west end of Lake Independence that could result in a costly remedy.
Also, the council met one day prior to this meeting with the Metropolitan Council regarding the city’s recently completed, and submitted, Comprehensive Land Use Plan. The council enlisted Rockford Area Schools District, 883, Superintendent Paul Durand and Rockford School Board Chair Ted Botten in its efforts to communicate the need to repeal current residential housing density restrictions in Greenfield. This remains an ongoing effort.
The next regular meeting of the Greenfield City Council is scheduled for Tuesday, Dec. 4, at 7 p.m. at 6390 Town Hall Dr.