Osseo to update police records system

The Osseo City Council looked at a new police records management system during its Monday, Oct. 22 meeting.

Here are some of the meeting’s highlights.

POLICE RECORD MANAGEMENT SYSTEM

The council considered upgrading the Police Department’s current record management system. The current system is not adequate anymore, according to City Administrator Douglas Reeder.

Back in 2009 it was recommended the police department replace the current records management system. Vendors were reviewed during 2011 and early 2012. A letter of intent was filed with LOGIS Group to enter into a joint records management project with eight other Hennepin County agencies. This system did not work, so the search began again.

Police Chief Tom Hartkopf said, “We were approved to go with the LOGIS system this summer. It sounded like they had a good product coming up and that it was supposed to be available this fall. We found out a couple of months ago that it’s not available.”

Hartkopf added there was very little technical support left for the current system.

“What we are suggesting to you, is that we tonight consider joining a Lake Minnetonka Area Consortium,” Reeder said.

This group (Wayzata Police, Medina Police, Rogers Police, Elk River Police, Corcoran Police, West Hennepin Public Safety and more) uses RMS services.

The current system has weaknesses. These include: inability to retrieve data and statistics reliably, all data entry is manual and re-entered into the RMS system, no ability to electronically store reports and not viewable from the squad.

The LMAC group’s RMS system has advantages. Some of those include: data entry done just once, everything is viewable in the squad, traffic citation would be written electronically and printed out in the car for the violator and the electronic citation would be sent digitally to RMS and costs would be shared amongst the group.

The Osseo Police Department would not have to purchase new computers or servers, just new software. Three new ticket readers, $300 a piece, would also have to be purchased.

The cost for this system is $32,180, which has been budgeted for in 2013.

“There is a more of an upfront cost,” Chief Hartkopf said. “They have agreed to not charge us the first year’s maintenance.”

There is also an annual maintenance cost, which includes support and all upgrades.

The council approved the purchasing of the Law Enforcement Technology Group Records RMS.

OTHER

In other action, the council:

PRESENTED Home Free Women’s Shelter with a check for $330 that was raised at the dunk tank during Osseo Lions Roar this past September. Home Free is place for women and children who have needed to flee their homes due to domestic violence. The Shelter provides emergency housing and support services to over 500 women and children each year.

SWORN in part-time Police Officer Curtis Roberts.

ANNOUNCED there would be a Council work session Monday, Oct. 29, at 7 p.m.

APPROVED the lot split/combination application by County Rd. 81 Holdings.

REMINDED the public of the Halloween Kiddie Event Saturday, Oct. 27, at noon starting at Osseo City Hall, 415 Central Ave.

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